SECRETARY'S ANNUAL REPORT
September 2012 to June 2013
Highlights of the year as reported to Menstrie Community Council - AGM on 8th October 2013
- Resignation received from Maeve Bain.
- Lesley Baillie gave a short update of the Clackmannanshire Corporate Plan and gave a handout outlining the plan in a shortened version.
- The final report on the Jubilee Garden Party was submitted to Awards for All and receipt was received that they were satisfied with the accounting and have now closed the file.
- Written report was submitted by Councillor Sharp and a verbal report was given by Councillor Stalker.
- Attempts were being made to find out who owned the piece of ground adjacent to the path in the Community Woodland.
- A cheaper printing source for Menstrie Matters was investigated.
- Only 7 nominations were received by Clacks Council for the Community Council which was very disappointing. This means that we have just met the minimum for forming a Community Council. Under the new regulations for Community Councils we will be unable to co-opt as in the past unless a member resigns or leaves the area. We can have people on sub-committees but they will have no voting rights.
- This was the AGM and no further nominations were received by Clacks Council so seven people were elected Community Councillors.
- Stan Paterson was elected Chair with Jim Gardner elected Vice-Chair. Judy Collier was elected Treasurer with Caroline Crawford as Secretary. Linda Matheson was elected as Menstrie Matters.
- An application was made to the Clacks Council Environmental Fund to create a Community Garden in the land behind the Church which was formerly the drying area for the flats at the Castle.
- The annual grant of £400 was received from Clacks Council. This grant is to cover all of our administration costs and does not cover things like the Insurance for the Community Woodland or any expenses incurred to host the Fete/Gala.
- LS and CC met with representatives of Clacks Council regarding the improvements planned to the footpath between Blairlogie House and the entrance to Menstrie. It was agreed that the Council would remove the line of trees adjacent to the A91 in order to facilitate this work. Improvements will also be made to the drainage in this area.
- Surveyors have been active in the village doing a survey of the flooding issues.
- Enquiries were made to Bellhaven regarding the future of the Burnside Inn.
- Letters were sent by Leisure Services to the football teams using the public park telling them that a condition of their let is that they clean up after they have used the area.
- Stuart Dean gave an overview of the proposed tree planting scheme at Jerah Farm by Tilhill Forestation, notification of which was given to the Community Council via our website. The Community Council and other invited local interested parties met with Tilhill representatives to learn more about the proposed scheme.
- The outside of the Dumyat Centre was painted and a decision is to be taken on the name change.
- Carly Fraser from Clacks Council and Lisanne Henderson Headteacher at Menstrie Primary School both attended our meeting and facilitated a discussion regarding parking problems outside the school and the buses accessing the route to the school.
- Both Councillors expressed the view that they were not impressed with the report from the Council regarding the flooding.
- A locked gate on the cycleway was reported to the Council and this was duly unlocked. A request was made for an additional dog bin on the cycleway.
- A new Community Council printer was purchased with funding from Clacks Council.
- The Community Payback people did some work on the woodland area.
- In exchange for freeing up more space in the Dumyat Centre we requested that the Council allocate us a lock-up garage to store our equipment.
- The Christmas Carols around the tree was held but unfortunately the weather was not kind to us. However the event was transferred to the Church Hall and everybody agreed that it was very successful, due in the main to the ladies of the Church providing a small buffet.
- Due to the increased costs involved in printing Menstrie Matters it was unanimously agreed that advertising costs would have to increase.
- We were awarded £10,000 from Clacks Council's Environmental Fund towards the creation of the Community Garden. Other funding applications were made to cover the additional costs of equipment etc.
- An open meeting was held on 18th December so that Tilhill could outline the proposals to the local community.
- Resignation was received from Samantha Paton who was a member on one of the sub-committees.
- CC met with a representative of the Burnfoot Windfarm Project.
- The bench beside Broomhill Lodge has been removed by the Council.
- A large tree considered dangerous was taken down in the woodland.
- Two funding applications were made for the Community Garden to Scotmid and the Community Chest. We still await the lease for the land before we can commence any work on the Garden. Permission was obtained from the two householders at the Castle regarding their rights to access to the proposed garden area.
- BC met with Primary 5 pupils at the school to discuss community matters and the feedback from the children was very thought provoking.
- A Toucan crossing was erected on the A91 at the east end.
- The coping stones near the Castle were again dislodged and were repaired.
- The new sign for the Dumyat Community Centre was erected.
- Plans were made for the Duck Race at Easter.
- Quotation for the fencing at the Community Garden was accepted.
- The funding applications to Scotmid and the Community Chest were successful.
- The new Constitution was circulated to members after signing off by Clacks Council.
- Plans for the viewing platform at the bottom of the Glen are well underway by the Landscape Partnership.
- Julie Barr from Clacks Council attended the meeting to outline the new opening hours for the Centre due to financial constraints and lack of footfall through the doors, the new opening hours to commence in May. We made a plea to have the Centre open on a Saturday morning and she said this would be discussed by the Council.
- The barrier on the path to the Dumyat Centre was erected.
- The flagpoles in the Gardens were damaged and we agreed that we would fund their repair.
- We were chosen to host a visiting delegation from Fermanagh in Northern Ireland and this took place on the 22nd March in the Dumyat Centre with representatives from the other Community Councils.
- A new printing quote has been received from Falkirk Council and it was agreed that we would go ahead on this basis for the future printing of Menstrie Matters.
- We still await the lease from Clacks Council for the Community Garden.
- A request was made to Clacks Council to clear up the tar etc left by the old railway platform.
- The police present outlined the new organisation of the Police Force with it now becoming Police Scotland.
- A woodland clean-up day was organised for 27th April and it was a bit disappointing in the turnout of volunteers from the local community.
- We still await the lease from the Council but permission has been given for the fencing work to commence. Until the lease is signed our grant money will not be given by the Council. CC wrote to the Chief Executive asking why there was such a delay in getting the lease.
- Due to adverse weather conditions the Duck Race had unfortunately to be cancelled but was rescheduled for during the Music in the Gardens in June.
- The police indicated that the new phone number should now use is 101 to log incidences. The emergency number will still remain at 999.
- Parking at the school still exists and safe cycling signage has been erected by the school.
- The Japanese Knotweed in the woodland has been sprayed.
- The lease for the Community Garden was signed but unfortunately too late for this year to grow our own seeds etc as a lot of work still remains to be done. Diageo and Kerry have both kindly sponsored seats for the garden.
- A written response was sent to the Council to the application for construction of 84 houses between Middleton Kerse and Manor Kingdom area.
- There was no meeting this month as our energies were taken up organising the Fete and Gala.
- Fete/Gala meeting were held every month on the Tuesday following the Community Council.
- The Fete/Gala was a great success and we were blessed with beautiful weather. Unfortunately the Duck Race again did not take place as there was not enough water!
- Thanks must go to the small band of volunteers.
Police reports were received every month and these can be viewed on the website.
CC attended several meetings organised by Clacks Council including the JCCF.